State-Based Productivity

There’s more to a task than done vs not done.

Some tasks are ready to work on. Others are waiting for a reply or set aside until later. Nyblit keeps track of where each task stands, so your day-plan shows only what you can act on today.

Download on the App StoreFree to try · iPhone, iPad, Mac and Apple Watch

Three task cards, each with an empty checkbox and a pinned note saying why it is still open. Send proposal: in progress. Repair bike: part on order. Pay invoice: not until Friday.

5,000+

Downloads worldwide

4.8

Average App Store rating

Languages

Countries where it ranks top

The problem

The task said Call Bob. You left a voicemail. Now you’re waiting for him to call you back.

But what does the checkbox say?

It says unfinished. Same as the tax return waiting on your accountant. Same as the bill you can’t pay until payday. Same as the task you could actually get on with right now.

The problem is that “Unfinished” doesn’t tell you what matters. You’re waiting on Bob. You’ve made the call. For now, the next move is his. But the checkbox doesn’t say so. It sits there unticked. Quietly blaming you.

This is why todo lists fail. Tasks need a state, not a tick box. Otherwise, they don’t tell you anything useful. Nyblit takes a new and innovative approach with State-Based Productivity.

A refreshing take on task managers
“In my work, tasks are never binary. … If you’re tired of ‘Not Done’ lists that don’t reflect the reality of your work, you need this app.”

A Guy on the edge · Mac App Store, United States

A hand-drawn to-do entry reading Call Bob, struck through, its checkbox overflowing with scribbled notes: left voicemail crossed out, an arrow to try later, 10 mins?, call canceled crossed out in turn, then back on, left another voicemail.

How Nyblit Works

Five places a task can be.

Inbox

Captured, undecided.

You have written it down and nothing more. No date, no promise, no guilt. It is the only list allowed to be long.

Today

Genuinely actionable, right now.

Work you could pick up this minute. Nothing sits here that you are unable to start, which is what makes it worth opening in the morning.

Blocked

Waiting on someone else.

A part on order, a client’s approval, a callback that has not come. The task keeps the reason it stopped, so you always know exactly who or what you are waiting on.

Later

Postponed on purpose.

Ten minutes from now or next year. Give it a time and it takes itself off today’s list, then brings itself back when the moment arrives.

Done

Closed, however it closed.

Completed, cancelled, handed to someone else for good, or simply no longer needed. All four are finished, and finished is worth recording.

Nyblit's Inbox list on iPhone, grouped by project.

Nyblit's Today list on iPhone, tinted blue, showing Today's Summary and a task broken into steps.

Nyblit's Blocked list on iPhone, tinted red, showing tasks held at Left voicemail and Awaiting payment.

Nyblit's Later list on iPhone, tinted yellow, showing a task delayed with a scheduled return.

Nyblit's Done list on iPhone, tinted green, showing tasks completed today and a weekly chart.

“I like how it separates tasks into states like Today, Blocked, Later, and Done instead of keeping everything in one stressful list.”

Itachi_7576 · App Store, United States

The distinction that does the work

Waiting on and waiting until are not the same thing.

Blocked

The car restoration is waiting on a part. The proposal is waiting on a signature. You have done your bit and the next move belongs to somebody else.

You are waiting on the world.

Later

It starts Tuesday. The renewal is due in March. Nothing is stuck, you have simply decided that today is not the day.

You chose to wait.

Both leave today’s list, which is why the difference is easy to miss. It matters because it decides what happens next: blocked work needs chasing, later work only needs to come back at the right time. One is a follow-up. The other is a calendar entry. Filed together, they are neither.

Totally recommend
“Very useful app, especially if you’re easily overwhelmed. You can classify task in a way that, if you’re stuck or just need to delay, you just don’t see it on the same tab.”

mevii777 · App Store, France

Workflows

Lay the track once.

A train on rails does not pick a route at every junction. The route was laid in advance, so the only live question is how far along it has come.

A workflow is the process behind a kind of task. Phone Call. Bank Transfer. Car Repair. You decide the steps once, and after that you are never deciding the process again, only recording where you are in it.

Prepare for call Notes to hand, number found

3 min

Make call The actual work

10 min

Record notes What was agreed, what happens next

5 min

Left voicemail Moves to Blocked, progress intact

held

Try again in 10 minutes Moves to Later, back in Today when the timer ends

10:00

Very useful!
“Great and innovative approach to integrate workflows and task management.”

check_1 · App Store, Germany

See it work

A one minute glimpse.

Nyblit has a host of powerful features built around its core State-Based Productivity framework. Our goal is simple. Make Nyblit the last to-do app you ever download.

Nyblit is native on every Apple platform it runs on, so it stays quick with hundreds of tasks and syncs through your own iCloud without an account.

A seriously powerful organisation tool
“This might seem like another reminders app on the face of it but with its power and flexibility it goes way beyond that simple expectation.”

Pagshile · App Store, United Kingdom

Not a Kanban board

With Kanban you add a task to a workflow. With Nyblit you apply a workflow to a task.

Kanban gives every process its own board, and where a task sits on that board becomes the main fact about it. Boards multiply, and soon you are maintaining the boards instead of doing the work.

Nyblit inverts it. One shared set of states, with the process riding along inside each task. A phone call, an online order and a car repair sit in the same view, each following completely different steps. Want the single-process view? Filter for it. It is still there, it is just not the thing you are forced to look at first.

Great productivity app
“I manage a product team and I’ve always used a similar structure in Trello for product development - ie, action, postpone, blocked and done. But this goes a step further by applying that tried and tested structure to your whole life in a very well designed UI. And it works.”

JenLeeds · App Store, United Kingdom

Nyblit on iPhone Duo, open like a book: Inbox on one half, Today on the other, with a task being dragged across the fold from one to the other.

Designed with ADHD in mind

A delay is an outcome, not a failure.

A long, undifferentiated list presents everything as equally urgent, even when most of it cannot be touched today. That works against attention, prioritisation and follow-through all at once, and the avoidance it produces gets misread as laziness by everybody, including the person doing the avoiding.

It separates what you can do from what you cannot. Today holds only genuinely actionable work, so what you open is the next available action rather than a wall of obligations.

It makes vague tasks concrete. "Call the client" becomes prepare, call, record. Each finished step is visible progress instead of an unchanged tick box.

It treats stalling as an action. When work stops, the task moves, carrying its reason with it, and today’s list gets shorter. Filing a stalled task correctly is something you did, not something you failed to do.

People with ADHD write in most weeks to say it is the first productivity app that has ever actually worked for them.

Read the full framework

Very interesting app for ADHD users
“There’s a million task manager apps on the App Store, but this one takes a different approach. … The status options instead of checkmarks is genius.”

Yogue Daddy · Mac App Store, Canada

Where it came from

It started on a watchmaker’s bench.

A watch restoration is rarely done or not done. It is awaiting a component, held until the client approves the work, paused mid-operation, or ready for the bench today. Treating all four as unfinished gives you a list that is technically accurate and practically useless.

David Margolis built the first version as a FileMaker database in 2004 and shared it with a few friends. Twenty years later, and after teaching himself to write software, it is Nyblit.

David MargolisWatch restorer and independent developer, West London

Built with a watchmaker’s attention to detail
“I’ve been pleasantly surprised by Nyblit, and have found it superior to other to-do apps I’ve used. The developer is also a professional watchmaker, and it shows in the thoughtful design and attention to detail.”

occasional downloader · App Store, United States

Every screen

The same five places, wherever you are.

Native on iPhone, iPad, Mac and Apple Watch, not a website in a wrapper. It stays quick with thousands of tasks and syncs through your own iCloud, with no account to create.

The perfect app for tasks with many moving parts
“If your tasks can’t be neatly categorized into done and not done, this app is perfect. It’s well-built, smooth UI, well-integrated in the Apple ecosystem and an attentive developer interested in ensuring that the app is always of service to its users.”

Yellow blinds · App Store, United States

Nyblit on iPad Pro showing the Today list beside Today's Summary.

Nyblit on Apple Watch showing Training Week 1, the same task the iPad has open, with its subtasks.

New on Apple Watch

Today, on your wrist.

A watch only has room for the work you can do right now. That is exactly what Today holds, because everything blocked, postponed or undecided is already filed somewhere else.

Nyblit on Apple Watch showing the Today list, grouped by project. — **Only what you can start**Today’s list, grouped by project. Nothing blocked or postponed gets in the way.

Nyblit on Apple Watch with a task's subtasks open and the first one ticked off. — **Tick off subtasks**Work through a task one step at a time, right from your wrist.

Adding the task Call Bob on Apple Watch. It goes to Inbox, to organise later on iPhone. — **Capture now, decide later**New tasks land in Inbox, ready to organise on your iPhone.

An Apple Watch face with Nyblit showing two tasks and 2h 15m left today. — **Your day at a glance**Put Nyblit on your watch face to see what is left today and how far you have got.

“I’ve used Apple Reminders, Things 2 & 3, and Microsoft To Do, but nothing comes close to just how flexible Nyblit is.”

AC36082 · App Store, Australia

Because productivity is not just a box-ticking exercise.

Download on the App Store

iPhoneiPadMacApple WatchSyncs over iCloud26 languages